Registration Officer

HOTA, Home of the Arts
QLD - Regional
Closing Date
Sun, 02nd April 2023
Position Type
Part Time
QLD - Regional

Welcome to HOTA, Home of the Arts. We loved being The Arts Centre, but we've become something more. 

Surrounded by parklands and a lake with Surfers Paradise as the backdrop, Home of the Arts is your place for live performances, lake-side strolls, star-gazing, cinema-watching, art and new-ideas. There's a unique outdoor stage for live events and a refreshed cafe for relaxing and connecting. Plus, all your favourites, like our cinemas, theatres and gallery. 

Discover art—indoors and out. HOTA is that kind of place—where art meets life.

We believe in community, conversation and creativity, so when we're not presenting amazing live performances, we'll bring the parklands alive. Experience dance or yoga on the green, parkrun around the lake and our popular Sunday farmer's markets, all in one place. 

HOTA is the home for all things creative. A home that brings people together where ideas are transformed into real life experiences. A place where art makes the world a better place. 


Reporting to the Registration Coordinator, the Registration Officer will be responsible for undertaking a range of administrative tasks for the purpose of maintaining efficient and accurate records for our HOTA Gallery. You are responsible for coordinating the day-to-day care, documentation, digitisation, development, storage, and display of both the City Art collection and loans to HOTA Gallery. 


Maintaining and enhancing of the Gallery's Collection Management System - Vernon CMS through accurate electronic record keeping, accessioning, cataloguing, location control, and implementing digitisation.

Work closely with the Registration Coordinator and Collections Officers to undertake Collection stocktake, including sighting, research and reconciliation of records and documentation. Undertake regular inventories of galleries, storage areas and packing units. 

Assist in the delivery of the Corporate Collection program. 

Assist the Registration Coordinator to prepare statistics and reports on Collection and Exhibition activities.  

Assist with the preparation of documentation for loans and acquisitions, packing/crating and installation manuals, national and international transportation schedules, and insurance/indemnity applications. 

Under the direction of the Registration Coordinator, liaise with lenders, transport companies, and insurance providers. 

Performing front-of-house duties and associated responsibilities

Complying with all Statutory Acts and Regulations relevant to this position

Referring matters that may impact upon the business and employees of HOTA to the relevant supervisor or manager.

Supporting the Collections Manager as required.


The incumbent will be able to demonstrate skills / experience in:

Extensive knowledge and experience using Vernon Collections Management System (or similar CMS) and associated record management programs including databases and spread sheets.

Knowledge of international museum standards for registration methods as relevant to the position, including physical tasks associated with handling works of art and museum objects.

Knowledge of Australian and International art and visual culture as relevant to the position.

Proven ability to successfully complete administrative tasks to deadline, with high-level attention to detail.

Excellent communication skills, both written and verbal.

Proven ability to work cooperatively in a team environment and to exercise initiative.

Previous experience working within a gallery or museum environment.

Experience using Adobe Suite would be advantageous.


Relevant tertiary qualifications (or equivalent) in Visual Arts, Curatorial or Museum Studies

Current Police Check, or willingness to obtain

Current Working with Children's Check/Blue Card, or willingness to obtain

Note; Copies of the above listed Qualifications / Licences / Certificates, where held by the candidate, are required as evidence on appointment.

Why join us?

Here at HOTA our staff enjoy a range of staff benefits including the following:

A friendly, motivating and rewarding team environment, where achievements are recognised.

A highly supportive management team.

Salary sacrifice superannuation.

Discounted movies and shows.

Discounted food and drinks.

Ongoing training, support, supervision, and career advancement opportunities.

How to apply

To apply for this role please submit a short cover letter which details why you are applying for this role and what you would bring to HOTA, together with an up to date resume.

Applications close 12pm Sunday 2nd April 2023

HOTA, Home of the Arts values diversity and inclusion. HOTA is committed to providing equitable employment opportunities and welcomes applications from all cultures, genders, ages, Australia’s First Nations People, LGBTIQ+ and people with disabilities. We accept applications in writing and video recording. If you require assistance with submitting your application, please reach out to our friendly People and Culture team at 

For more information and a copy of the position description please visit

Please note that only those that have been selected for an interview will be contacted, so we thank you in advance for taking the time to apply.


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