Exhibitions Project Coordinator

The Exhibitions Project Coordinator provides the administrative coordination of exhibitions and the collection display for the National Portrait Gallery including, , the Travelling Exhibitions Program. Reporting to the Exhibitions Manager, the position is part of the Gallery’s Collection Management and Display Section. The Exhibitions Project Coordinator is required to act with a good degree of autonomy and possess high level verbal and written communication skills. 

Specific Tasks

1.          Provide the administrative coordination of exhibitions, including preparation of schedules, lists, minutes, budgets and follow-up actions to facilitate effective and timely exhibition program delivery.

2.        Manage the entries for the NPG’s prize-based exhibitions including liaising with judges, entrants and finalists.

3.        Develop effective working relationships with external specialists and contractors and other Gallery sections regarding aspects of the delivery of the exhibitions program, working towards timely and coordinated program delivery.

4.        Support the Gallery’s Exhibition Designer and art handlers with the installation of exhibitions when required.

5.        Assist in the delivery of the Gallery’s Travelling Exhibition Program including travel to regional exhibition venues to condition report works of art; coordinate unpacking, installation and presentation of exhibitions; and contribute to program delivery.

6.        Work as a member of a multi-disciplinary project team to assist the delivery of the exhibition program and actively support best practice WHS and inclusive work practices.

Section Criteria

1.        Demonstrated experience in administration, documentation and file management, forward planning, evaluation, team co-ordination, workflow and time management.

2.      Demonstrated oral and written communication skills of a high order, with proven abilities in negotiation, representation, development and maintenance of networks. This includes liaison with external stakeholders and building effective relationships with staff across all areas of operation of the Gallery.

3.      Considerable experience in the safe and effective handling, packing, transportation, installation and display of works of art and a detailed knowledge of appropriate museum standards as apply to a variety of media, including a good understanding of the roles of conservation, registration, exhibition and graphic design staff.

4.      Demonstrated knowledge and appreciation of art, history and visual culture.

5.      Possession of a relevant degree or equivalent experience, preferably in the arts and/or museum management disciplines, from a recognised tertiary institution, would be an advantage.

6.      Current driver’s licence and ability to travel as required and perform physical duties as required for exhibition installations and deinstallations.

Applicant information

In no more than two A4 pages, please tell us how your skills, knowledge, experience and qualifications make you the best person for this job.  

Email your application, a current CV and the application coversheet to hrservices@npg.gov.au by the deadline listed below.