Senior Coordinator Events and Ceremonies

Australian War Memorial
Closing Date
Sun, 20th June 2021
Position Type
Full Time

The Australian War Memorial combines a shrine, a world-class museum, and an extensive archive. The Memorial's purpose is to commemorate the sacrifice of those Australians who have died in war or on operational service and those who have served our nation in times of conflict. Its mission is leading remembrance and understanding of Australia’s wartime experience.

The Events and Ceremonies team coordinate and deliver the Anzac Day and Remembrance Day national commemorations, annual minor ceremonies and events and official visits to the Memorial. 

Under limited direction, working both individually and as a member of the team, the Senior CoordinatorEvents and Ceremonies will provide specialist event and technical planning and delivery of assigned ceremonial and event projects. Excellent administration skills with a strong attention to detail are essential, together with proven high level event and/or project management experience and negotiation skills. A great team player, you will possess the ability to prioritise and manage multiple projects and competing priorities simultaneously. The Senior Coordinator will be responsible for records management, procurement and contract management, and support the team Manager in the development of operational documentation, procedures and policies. You will also assist in mentoring less experienced staff and/or overseeing work tasks and activities and manage effective and productive working relationships with internal and external stakeholders, contractors and third party agencies.

Core Responsibilities                                                                                           

  • Under limited direction and working within established frameworks, coordinate and oversee the implementation of allocated events and ceremonies.
  • Undertake high level administrative tasks such as contract and procurement management utilising Tech One, in addition to risk assessment and management planning.
  • Establish and maintain productive working relationships with both internal and external stakeholders, contractors and third party agencies. Provide clear and concise guidance relating to ceremonial formats, protocols and technical and production specifications as required.
  • Prepare high level documentation and records management relevant to the delivery of events and ceremonies.
  • Ongoing development and implementation of operational documentation, contracts, procedures and policies.
  • Actively participate and contribute to team and section meetings, prioritising work, sharing information and ideas, and undertaking joint planning, problem solving and service initiatives development (including financial, business and strategic planning).
  • Mentor less experienced team members and/or oversee work tasks and activities. 
  • Represent the Memorial at meetings and various forums as required and manage client and stakeholder expectations.
  • Undertake manual handling tasks on a wide range of projects including but not limited to electrical and audio equipment, bollards, barriers and other items used for events and ceremonies.

Additional Requirements:

  • This position is required to work outside core business hours, weekends and public holidays
  • Physical ability to perform safe manual handling to move various items and equipment as is required.
  • This position may be required to obtain and maintain a Designated Security Assessment


  • Please note there are no media or marketing aspects to this position
  • A written task will be included in the interview process

For further information on the position, please call the Contact Officer: Mathew Rose, 6243 4269

To Apply

TO APPLY,  please visit:

Applications should be submitted in WORD (.doc or .docx) or .PDF by 11:59 pm (AEST) on 20 June 2021.

If you experience any problems with the application system please contact the Recruitment Team on 02 6243 4234 or email



For further information on the position, please call the Contact Officer: Mathew Rose, 6243 4269

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