Acquisitions Officer - APS4

Australian War Memorial
Closing Date
Thu, 29th October 2020
Position Type
Full Time

Non-ongoing to 30 June 2021

The Australian War Memorial

The Australian War Memorial combines a shrine, a world-class museum, and an extensive archive. The Memorial's purpose is to commemorate the sacrifice of those Australians who have died in war. Its mission is to assist Australians to remember, interpret and understand the Australian experience of war and its enduring impact on Australian society.

Position Description

Under general direction of the Assistant Registrar, Acquisitions, the Acquisitions Officer will lead the receipt, processing and stakeholder liaison for all new material entering the Australian War Memorial’s Collections. This work will include donations, purchases, commissions, cultural gifts, transfers, disposals and deaccessions. Other duties will include assessments, documentation, rehousing, transportation and dispersals of collection material.

Core Responsibilities

  • Under general direction, coordinate acquisitions tasks including:
    • Receiving and responding to donor enquiries, which involves assessment of items in accordance with policy, receipting items, accessioning, purchase evaluation and managing all the paperwork, including any legal paperwork.
    • Provide excellent customer service to external stakeholders, particularly donors, explaining the Memorial’s donations policy clearly and with tact and sensitivity. 
    • Coordinate and liaise with curators, conservators and storage managers on assessments to ensure tasks are completed by them to allow the functions of the Acquisitions team to be progressed efficiently.
    • Assist in the active management and maintenance of storage areas used for acquisitions and newly acquired collections including locations, rehousing and movements.
    • Lead, assist and educate other National Collection Branch staff in acquisition policies and documentation process and procedures.
    • Review and update workloads shared by the team to ensure KPIs continue to be met.
  • Contribute to the review and updating of collection management policies and procedures to ensure the team is working to industry standard best practice.
  • Take a leading role in documenting material on the collection management system to meet minimum standards, ensure descriptions are accurate and accessible, enter, edit and maintain data, report, and search and generate workflows.
  • Contribute to the training and support of new staff.



To Apply

For Selection Criteria and more information on the role,  please visit:

Applications should be submitted in WORD (.doc or .docx) or .PDF by Midnight (AEST) on 29 October 2020.

If you experience any problems with the application system please contact the Recruitment Team on 02 6243 4234 or email

The Memorial is committed to workplace diversity and maintains an environment that values the contribution of people from different backgrounds, experiences, and perspectives. The Memorial welcomes applications from Aboriginal and Torres Strait Islander people, veterans, mature age people, people from diverse backgrounds and people with a disability. To be eligible for ongoing or non-ongoing employment, Australian Citizenship is required.

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