Exhibitions Project Coordinator

National Portrait Gallery of Australia
Closing Date
Sun, 22nd September 2019
Position Type
Full Time
$73,141 - $78,808

The Exhibitions Project Coordinator provides the administrative coordination of exhibitions and the collection display for the National Portrait Gallery including, when required, the Travelling Exhibitions Program. Reporting to the Exhibitions Manager, the position is part of the Gallery’s Collection Management and Display Section. The Exhibitions Project Coordinator is required to act with a good degree of autonomy and possess high level verbal and written communication skills.
Specific Tasks
1. Provide the administrative coordination of exhibitions, including preparation of schedules, lists, minutes, budgets and follow-up actions to facilitate effective and timely exhibition program delivery.
2. Research, write and prepare material for grant applications and reports.
3. Develop effective working relationships with external specialists and contractors and other Gallery sections regarding aspects of the delivery of the exhibitions program, working towards timely and coordinated program delivery.
4. Support the delivery of the Gallery’s extensive Travelling Exhibition Program including travel to regional exhibition venues to condition report works of art; coordinate unpacking, installation and presentation of exhibitions; and contribute to venue promotion.
5. Manage the entries for the Gallery’s annual award and prize-based exhibitions, including liaising with judges, entrants and finalists.
6. Support the Gallery’s Exhibition Designer and art handlers with the installation of exhibitions when required.
7. Work as a member of a multi-disciplinary project team to assist the delivery of the exhibition program and actively support best practice WHS and inclusive work practices.  
Selection Criteria
1. Supports strategic direction
Demonstrated experience undertaking research and analysis, identifying problems and working to resolve them. Demonstration of actively participating in decision making and incorporating outcomes to into work plans.
2. Achieves results
Demonstrated experience of seeing projects through to completion and managing project progress and changing priorities.
3. Supports productive working relationships
Experience operating as an effective member of the team, working collaboratively and drawing on team strengths. Demonstated experience at building and sustaining relationships with a range of stakeholders including team members, other teams, colleagues and clients.
4. Displays personal drive and integrity
Adheres to the APS Values and Code of Conduct and consistently behaves in an honest, ethical and professional way. Demonstrated experience at getting on with the job at hand and applying energy and drive to ensure that issues are finalised.
5. Communicates with influence
Strong oral and written communication. Able to tailor communication style and language according to the audience’s level of knowledge, skill and experience.
6. Specific job criteria
1. Demonstrated experience in administration, documentation and file management, forward planning, evaluation, team co-ordination, workflow and time management.
2. Computer literacy and demonstrated oral and written communication skills of a high order, with proven abilities in negotiation, representation, development and maintenance of networks appropriate to a exhibition coordination, to liaise with external stakeholders and build effective relationships with staff across all areas of operation of the Gallery, and experience in promoting programs and demonstrated participation in public program delivery.
• Considerable experience in the safe and effective handling, packing, transportation, installation and display of works of art and a detailed knowledge of appropriate museum standards as apply to a variety of media, including a good understanding of the roles of conservation, registration, exhibition and graphic design staff.
• Demonstrated knowledge and appreciation of art, history and visual culture.
• Possession of a relevant degree or equivalent experience, preferably in the arts and/or museum management disciplines, from a recognised tertiary institution, would be an advantage.
• Current driver’s licence and ability to travel as required and perform physical duties as required for exhibition installations and deinstallations.

Applicant Information
Please provide a statement of claims against the required duties of no more than 2 A4 pages. Applications are to be submitted to npghrservices@npg.gov.au along with current CV and application coversheet which can be found on our website www.portrait.gov.au


Exhibitions Manager, Christine Clark, 02 6102 7066, christine.clark@npg.gov.au

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