Travelling Exhibitions Coordinator

National Portrait Gallery of Australia
Closing Date
Sun, 22nd September 2019
Position Type
Full Time
$81,558 - $95,697

The Travelling Exhibitions Coordinator is responsible for managing and coordinating all aspects of the National Portrait Gallery’s travelling exhibition program. When required, the position also assists with the project coordination of the Gallery’s onsite and online exhibitions and programs. Reporting to the Exhibitions Manager, the position is part of the Gallery’s Collection Management and Display Section. The Travelling Exhibitions Coordinator is required to act with a good degree of autonomy and possess high level of verbal and written communication skills including the ability to speak publicly on behalf of the Gallery.
Each exhibitions team member reports to the Exhibitions Manager.
Specific tasks:
1. Project manage, promote and coordinate all aspects of the Gallery's exhibitions travelling nationally and internationally, and as necessary assist with the project coordination of the Gallery’s onsite and online exhibitions and programs.
2. Prepare travelling exhibition forward plans, schedules and budgets including the negotiation of venues, tour itinerary, packing and transport details, contracts, installation manuals, promotional materials, merchandise and other relevant documentation for venues.
3. Prepare contracts, liaise with galleries, artists, lenders and guest curators and oversee the work of contractors engaged to produce exhibition furniture, graphics, mounts and crates.
4. Provide on-site venue support including condition reporting of works of art; coordination of unpacking, installation and presentation of exhibitions; and contribute to venue promotion and public program activities.
5. Maintain effective and timely communication within the Collections, Management and Display team, and with other Gallery sections including Curatorial, Access and Learning and Visitor Services, External Relations and Business sections regarding all aspects of the delivery of the travelling exhibitions program, ensuring best practice application of Workplace Health and Safety and participative work management practices.
6. Maintain correspondence, and coordinate and produce reports, funding grant applications and acquittals, collation of statistics and evaluation for the Travelling Exhibitions Program, and the onsite and online exhibition programs as required, reporting to the Exhibitions Manager, Executive Team and Gallery Board as required.
Selection criteria:
1. Supports strategic direction
Highly developed project management skills and experience in contributing to, implementing and maintaining an exhibitions program. Demonstrated ability identify broader factors, trends and influences that may impact on the team’s work objectives.
2. Achieves results
Able to manage projects on time and within budget. Make effective use of individual and team capabilities and identify opportunities for involvement. Proven ability to work on several projects simultaneously, prioritise activities and see projects through to completion.
3. Supports productive working relationships
Builds and sustains positive relationships with multi-disciplined staff teams and external and internal stakeholders. Recognises the different working styles of individuals and factors this into the management of people and tasks.
4. Displays personal drive and integrity
Demonstrated experience liaising with external stakeholders and building effective relationships with staff across all areas of operation of the Gallery, and experience in promoting programs and demonstrated participation in public program delivery.
5. Communicates with influence
Demonstrated effective written and oral communicating, ensuring accuracy and attention to detail. Ability to represent the Gallery by promoting its interest at community and cross-agency levels and negotiations with a clear understanding of the key issues.
6. Job Specific criterion
• Demonstrated and relevant experience in the design, installation and delivery of exhibitions within the museum environment.
• Considerable experience in the safe and effective handling, packing, transportation, installation and display of works of art and a detailed knowledge of appropriate museum standards as applies to various media, including a good understanding of the roles of conservation, registration, exhibition and graphic design staff.
• Demonstrated knowledge and appreciation of art, history and visual culture.
• Possession of a relevant degree or equivalent experience, preferably in the arts and/or museum management disciplines, from a recognised tertiary institution, would be an advantage.
• Current driver’s licence and ability to travel as required and perform physical duties as required for exhibition installations and de-installations.
Applicant Information

Please provide a statement of claims against the required duties of no more than 2 A4 pages. Applications are to be submitted to along with current CV and application coversheet which can be found on our website


Exhibitions Manager, Christine Clark, 02 6102 7066 or

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